SUMITOMO WAREHOUSE

THE SUMITOMO WAREHOUSE CO.,LTD. GDPR PRIVACY POLICY

1. Our Privacy Statement

The protection of your personal data is of great importance to The Sumitomo Warehouse Co., Ltd. (the “Company” or “we”) and the Company’s affiliates (the “Company Group”).
We process the personal data of customers to whom those regulations apply (referred to as a “Customer” or “you” throughout this privacy policy) in accordance with the applicable EEA and EEA Member States’ regulations on data protection, in particular the General Data Protection Regulation 2016/679 (the “GDPR”). This privacy policy explains how we, as the data controller, obtain and process your personal data.

2. Legal Bases for Processing / Categories of Personal Data Subject to Processing

We process the following categories of your personal data based on the legal bases provided for in the GDPR (Articles 6 and 7). Further, we process your personal data of a sensitive nature, including your religious beliefs and health status, in accordance with special criteria provided for in the GDPR (Articles 9 and 10).

(1) When processing is required for the pursuit of legitimate interests

We obtain and process the following categories of your personal data for the following purposes because it is necessary to do so in order to pursue our legitimate interests in operating our business, managing customer relationships and complying with our legal obligations.

Purposes Categories of Personal Data
Communications and sending publications, articles and greeting cards Your name, address, phone number and email address（including your corporate address, phone number and email address）
(2) When processing is required for the performance of contractual obligations to provide services to you

We obtain and process the following categories of your personal data for the following purposes because it is necessary to do so in order to perform contractual obligations to provide you with products and services.

Purposes Categories of Personal Data
To provide business information, responding to inquiries, offering our quotations and sending debit notes Your name, address, phone number and email address（including your corporate address, phone number and email address）
(3) When processing is required for compliance with our legal obligations

We obtain and process the following categories of your personal data for the following purposes because it is necessary to do so in order to comply with legal obligations we are subject to.

Purposes Categories of Personal Data
Required by law Your name, address, phone number and email address（including your corporate address, phone number and email address）

We do not conduct any solely data-based, automated decision-making that produces any legal or similar material effect on you.

We will notify you separately, if the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as the possible consequences of failure to provide such data.

3. Sources of Personal Data

We obtain your personal data directly from you or indirectly through third parties such as those stated below.

4. Retention Period for Personal Data

We retain your personal data as long as it is necessary for us to do so for attaining any of the purposes of obtaining or processing as stated above. The retention period for each case shall be determined depending on the purpose of obtaining or processing, the nature of personal data in question, and legal or operational necessity to retain it.

5. Sharing and Disclosure of Personal Data

We share and disclose your personal data to the following third parties in accordance with the GDPR for the purposes stated in this privacy policy.

As a result of the aforementioned sharing and disclosure, in some cases your personal data will be transferred to the third countries outside the EEA (For country names, please refer to the address of each company in the page linked above.).
In such a case, we will implement appropriate safeguards by executing with the transferee the standard contractual clauses (SCC) (Article 46(2)(c) and (5) of the GDPR) approved by the European Commission. If you wish to receive a copy of documentation related to these safeguards, please inquire using the contact details at the end of this privacy policy.

6. Cookies

We use cookies to ensure that the Website functions properly.
Cookies are information that are stored by the browser on your computer. We uses different types of cookies for different purposes.

  • Strictly Necessary Cookies:

    cookies that are essential for the Website to function properly. Without these cookies, you can not use a part of functions of the Website, e.g. Inquiries on the Internet.

  • Functionality Cookies:

    cookies that enables you to use functions of the Website efficiently, so that we improve your convenience, e.g. you are not required to input same information many times on the Website.

  • Analytical Cookies:

    cookies that ensure that insight can be gained into how you use (parts of) the Website, so that we can improve the Website to make it fits as well as possible with what you find interesting and important.

  • Google Analytics stores internet protocol addresses (the "IP address") on its servers in the United States of America. An IP address is a unique number assigned to each device (such as your computer) that allows it to communicate with other devices on a computer network (such as modems, printers or other computers). Google allows us to view the report with regards to users who visited our website on an anonymous basis. The report includes:

    (a) How many people visited our website;

    (b) How users visited our website (e.g. by clicking specific advertisement);

    (c) The devices used by users to visit our website (e.g. PC or smartphone).

    Notes 1) "How Google uses data when you use our partners' sites or apps" [https://policies.google.com/technologies/partner-sites?hl=en]

          2) "Google Analytics Opt-out Browser Add-on" [https://tools.google.com/dlpage/gaoptout?hl=en]

7. Your Rights

You have the following rights regarding personal data obtained and processed by us.

  • Obtaining information regarding processing of data:

    You have the right to obtain from us all the requisite information regarding our data processing activities that concern you (Articles 13 and 14 of the GDPR).

  • Access to personal data:

    You have the right to obtain from us confirmation as to whether personal data concerning you are being processed, and, if so, then access to the personal data and certain related information (Article 15 of the GDPR).

  • Rectification or erasure of personal data:

    You have the right to have us rectify inaccurate personal data concerning you without undue delay and the right to have us complete any incomplete personal data (Article 16 of the GDPR). Also, if certain conditions are satisfied, you will have the right to have us delete personal data concerning you without undue delay (Article 17 of the GDPR).

  • Restriction on processing of personal data:

    If certain conditions are satisfied, you will have the right to have us restrict processing of personal data concerning you (Article 18 of the GDPR).

  • Objection to processing of personal data:

    If certain conditions are satisfied, you will have the right to object to processing of personal data concerning you (Article 21 of the GDPR).

  • Data portability of personal data:

    If certain conditions are satisfied, you will have the right to receive personal data concerning you in a structured, commonly used and machine-readable format and the right to transfer those data to another controller without hindrance from us (Article 20 of the GDPR).

  • Not to be subject to automated decision-making:

    If certain conditions are satisfied, you will have the right not to be subject to solely data-based, automated decision-making (including profiling) that produces any legal or similar material effect on you (Article 22 of the GDPR).

If you intend to exercise any of the aforementioned rights, please inquire using the contact details at the end of this privacy policy.

You can lodge a complaint in relation to our processing of your personal data with the Data Protection Supervisory Authority of the Member State of your habitual residence, place of work or place of the alleged infringement.

8. Amendment to this Privacy Policy

We may amend this privacy policy from time to time. We will contact you through this website and by email if necessary, when we make any substantive or material amendments.

9. Contact Details

For questions or inquiries regarding this privacy policy, please contact the data controller or representative set out below.

  • Data Controller

    The Sumitomo Warehouse Co., Ltd.
    Postal address : 2-18,Nakanoshima 3-Chome,Kita-ku,Osaka 530-0005,Japan
    Email address :
    Phone number : +81-6-6444-1181

  • Representative

    Sumitomo Warehouse(Europe) GmbH Antwerp Branch
    Postal address : Fotografielaan 37-39 B-2610 Wilrijk Antwerp, Belgium
    Email address :
    Phone number : +32-3-825-1515

Established：April 1, 2020
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